To make your overall editing experience a bit better, we offer some tips on how to get the most from Google Docs.
Here are 14 Google Docs tips everyone should know...
1. Google Docs tips: Manage repeated text
Let's say you're a project manager who frequently writes "needs more explanation" in draft project docs. To save time, go to Tools, Preferences from inside a text document in Google Docs. In the pop-up window that appears, under 'automatic substitution', type nme below the 'replace' heading and needs more explanation below the 'with' heading. Next, click OK.
Back in your document, type nme and press the spacebar: You should see "needs more explanation" appear automatically.
If it doesn't work, go back to Tools, Preferences to make sure that 'Automatic substitution' is checked. Try to choose substitutions that are short and use unique letter combinations, so that Google Docs won't mistakenly overwrite a desired word with a substitution.
2. Google Docs tips: Claim more real estate
To improve this layout disaster, go to View, Compact Controls or press Ctrl-Shift-F from inside a document. This feature reduces the menu-bar size for text documents, drawings, spreadsheets, and presentations.
Keep in mind that you must set this preference for every separate document type. So if you set compact controls in text documents, for instance, your spreadsheets will not use this layout until you also set it in the spreadsheet editor.
If you want even more space, try viewing your documents in full screen. This setting does not expand into your full display size, but it does take over your entire browser tab and hide all of your Google Docs menus and toolbars.
3. Google Docs tips: View plain text files
If you prefer to use plain desktop text editors such as Emacs, Gedit, Notepad, or Vim, you may find that files created in those apps won't display in Google Docs. Before you upload a plain text file to Google Docs, right-click the file and select rename, and then add the .txt filename extension to the end. Now you'll have no problem reading your document in Google Docs.
4. Google Docs tips: Speech type a document
Google has rolled out speech typing for Google Docs enabling users to write and edit text with simple voice commands. For example, users can say 'highlight [word]' and then express 'delete' to remove said word.
To use this feature, go to 'tools' then 'voice typing'.